Rules and Regulation (Postgraduate)

  1. ADMISSION PROCESS

1.1    Advertisement and Submission of Applications

University  offers  Post  Graduate  Admission  bi-annually  in  Fall  and  Spring  semester  in  accordance with the following procedure:

1.1.1         Admission to MS/M.Phil/PhD degree programs of the University shall be advertised by the Director Post Graduate Studies (DPGS)/Directorate of Admissions (DoA) in consultation with Heads of the Departments.

1.1.2         The number of students to be admitted shall be determined by the Head of Department and approved by the concerned Dean of Faculty.

1.1.3         Applications for admissions shall be submitted to the respective Heads of Departments within the prescribed period through Directorate of Admissions.

1.1.4         Each Candidate shall submit only one application. The applicants shall clearly mention the specialization, if applicable, in which the applicant is interested and shall provide evidence of subjects studied by the candidate which are required for the particular specialization. For details on area of specialization, the Head of the concerned Department should be contacted.

1.1.5         Applications  not  submitted  on  the  prescribed  form,  or  incomplete  with  regards  to  the attachment of required certificates/testimonials, or not meeting the eligibility criteria, will not be considered.

1.2    Eligibility for MS/M.Phil Program

1.2.1         Candidates possessing the relevant Master’s or Bachelor’s degree, obtained after sixteen years of education, with at least 50% marks in annual system or CGPA of 2.00 on a scale of 4.00, from a recognized institute/ University, shall be eligible for admission to MS/M.Phil program.

1.2.2         For Degrees of Faculty of Arts, Social Sciences & Education, candidates having at least 45% marks or equivalent grade, obtained after sixteen years of education,  shall be eligible for admission in MS/M.Phil program.

1.2.3        Candidate needs to pass GAT General conducted by NTS/ETEA/any Registered Testing Agency or

University, with atleast 50% cumulative score.

1.3    For Admission to MS/M.Phil Degree Program

Admission to MS/M.Phil degree program shall be on merit. The merit shall be determined according to the following criteria:

1.3.1.       50% weightage shall be given to the marks obtained in the qualifying degree level examination in

the  particular  field,  obtained  after  sixteen  years  of  education.  Equivalent  marks  will  be determined by DPGS/DoA in case of CGPA based result.

1.3.2        25 % weightage to the GAT General.

1.3.3        25% weightage to be given to the Departmental Admission Test/Interview.

1.3.4     Initially, the candidate will be given provisional admission to a program , which will be confirmed after (i) verification of testimonials/ documents, and (ii) removal of course deficiencies, if any.

NOTE:     In case the Departmental Admission Test is not conducted by the concerned Department, 50% weightage will be given to the GAT General conducted by NTS/ETEA/any Registered Testing Agency or University.

1.4    Eligibility for PhD Degree Program

1.4.1        Candidates, who have already completed MS/M.Phil or equivalent degree program, shall be eligible for admission to the PhD degree program provided the candidates have secured a minimum CGPA of 3.00 on a scale of 4.00 or First Division in their MS/M.Phil degree.

1.4.2        Candidates who have done MS without Research Thesis may be considered for admission in the PhD program if they submit a published paper in an HEC approved journal as a principle author.

1.4.3        Candidate needs to pass GAT subject conducted by NTS/ETEA/any Registered Testing Agency or University, with atleast 60% cumulative score.

1.5    For Admission to PhD Degree Program

Admission to PhD degree program shall be on merit. The merit shall be determined according to the following criteria:

1.5.1        50% weightage shall be given to the marks obtained in the qualifying degree level examination in the  particular  field,  obtained after eighteen years of  education. Equivalent marks will be determined in case of CGPA based result.

1.5.2        25% weightage to the GAT subject.

1.5.3        25% weightage to be given to the Departmental Admission Test/Interview.

NOTE:     In case the Departmental Admission Test is not conducted by the concerned Department, 50% weightage will be given to the GAT Subject conducted by NTS/ETEA/any Registered Testing Agency or University.

1.6  Restrictions and Declarations

1.6.1      Candidates punished by their previous institutions or universities on account of indiscipline or undesirable activities (major penalties) shall not be admitted in the University.

1.6.2         The authority concerned may refuse admission to a student who, in its opinion, has malafide intentions or undesirable background.

1.7    Deficiency

If a candidate lacks the background knowledge for a specific program of interest, he/she will have to make- up the deficiency by taking one or more additional courses as the concerned Faculty may prescribe.

1.8    Admission Procedure

1.8.1        The names of selected candidates will be forwarded to the Dean for approval through the concerned Head of the Department as per merit list, for admission. The decision of the Dean shall be final in this regard.

1.8.2        Letters of admission shall be issued to candidates whose admissions are approved by the Dean of the concerned Faculty.

1.8.3       Selected candidates shall have to register for the chosen degree program by paying the necessary university dues within the specified time and the DPGS/DoA will issue registration numbers to the admitted candidates.

1.8.3        Any seat falling vacant due to non-registration of a successful candidate within the specified time shall be filled in by the succeeding entries in the respective merit list.

1.8.4        No candidate shall be admitted after three weeks from the date of commencement of the classes without special permission from the Dean of the concerned Faculty.

 

  1. Payment of Dues

2.1     Admission  and  tuition  fee  should  be  deposited  by  the  selected  candidates  in  the  university’s account  within  stipulated  time  period  on  prescribed  invoice  issued  from  Accounts  Section,  for admission.

2.2     Admission  of  the  candidate  shall  stand  cancelled  if  fees  are  not  paid  within  the  stipulated  time mentioned on fee invoice.

2.3     Every  student  will  be  required  to  deposit  registration  fee,  security  deposit,  semester  enrolment fee, tuition fee, examination fee, lab/chemical charges and any other fee in authorized bank on prescribed  invoice  to  be  issued  from  Accounts  Section.  Similarly,  for  each  subsequent  semester dues have to be paid by the prescribed dates.

2.4     In case of non completion of MS/M.Phil degree in two years, Research Scholars will pay one half fee of the fourth semester in subsequent semesters.

2.5     In case of non completion of PhD degree in three years Research Scholars will pay one third fee of the Sixth semester in subsequent semesters.

 

  1. ADMISSION OF FOREIGN STUDENTS

3.1     The  admission  of  the  foreign  students  will  be  made  on  the  basis  of  the  academic  record  of  the candidate.

3.2     The candidate shall have to submit his/her application to the Government of Pakistan, Ministry of Education, Islamabad, or through Pakistan’s representative  to his/her country, along with the following documents:

3.2.1        Attested photocopies of all educational certificates/degrees.

3.2.2        Syllabi and courses studied for the award of bachelor/master degrees.

3.2.3        Results of GRE Subject and TOEFL/IELTS tests.

3.2.4        Health Certificate.

3.2.5         A financial statement confirming the availability of funds for completing the degree program applied for.

 

  1. REGISTRATION

4.1     A scholar for MS/M.Phil/PhD degree programs shall be registered in a teaching/research department of the University.

4.2    A person registered for the MS/M.Phil/PhD degree programs shall be called MS/M.Phil/PhD Research

Scholar.

4.3    The concerned Head of the Department and DPGS/DoA shall maintain a register of MS/M.Phil/PhD

research scholars and assign a registration number to each research scholar at the time of admission.

4.4     Registration may be renewed on payment of the prescribed fee if a scholar is re-admitted within a year after having been struck off the rolls for any valid reason.

 

  1. CANCELLATION OF ADMISSION

Admission shall be cancelled if:

5.1     A program is not started due to in-suffient number of students or any other reason, the University will give full refund to the candidate without any other financial liability.

5.2    The required number of concerned faculty members is not available.

5.3     A bonafide student of the University applies in person, or through parents/guardian, for cancellation of admission on a non-judicial stamp paper worth Rs. 30/-, duly attested by an Oath Commissioner. The Vice Chancellor shall cancel the admission of the student on the recommendation of the Head of Department through concerned Dean.

5.4     A student registered in a semester remains willfully absent from classes continuously for a period of 40 days. Such action will be taken on the recommendation of the Head of the concerned Department.

 

  1. ENROLMENT IN SEMESTER

6.1     At the beginning of each semester, a student must enroll in courses of studies on the  prescribed enrolment form.

6.2   The enrolment shall not be deemed complete unless a student makes payment of all the prescribed fees and submits the course enrolment form.

6.3     Enrolment and fee payment must be completed by the dates notified for this purpose, provided the authority concerned may, in special circumstances and on payment of a late fee applicable at that time, permits a student to enrol within 3 weeks after the commencement of a semester. This permission of late admission/ enrolment will be at the student’s risk who will be responsible to make up the deficiency on his/ her own.

6.4     A  student admitted to a program shall, for so long as he/she has not completed all the requirements for    the degree,  enrol / himself / herself for each semester, failing which his/her admission shall stand cancelled. In case he/she desires readmission, he/she shall have to  apply afresh. The concerned authority may readmit such a candidate, or refuse admission if reasons advanced are not convincing.

6.5     A student who discontinues with permission may seek readmission in the same or subsequent semester on the recommendations of the concerned faculty/ department / institute and approval of the Competent Authority.

6.6     A student will not be allowed to enrol in a course having a pre-requisite course unless he/she passes that pre-requisite course.

 

  1. RE-ENROLMENT

7.1     A student receiving F or W grade in any course shall be required to re-enroll in that course. A student receiving C, D+ or D grade in a course may also re- enrol in that course, subject to a maximum of one chance to improve his/her grade.

7.2     A department may offer Repeated Courses (over and above the regularly scheduled courses with total credit hours not exceeding 12) during a regular semester or during the summer session in order to facilitate re-enrolling students. However, minimum number of students re-enrolling must be 5; otherwise, the course shall be dropped.

7.3     A student may re-enrol for a maximum of 2 courses during the summer semester. During a regular semester (Spring/Fall) a student may re- enrol for a maximum of one course (in addition to the prescribed courses) on prescribed fee.

7.4     If a course is abolished due to a revision in curriculum or scheme of studies, the Head of the Department may recommend a relevant course from existing curriculum as a replacement for the candidates who need to re- enrol in the abolished course. The same shall be reflected in the student Registration Form and Transcript.

 

  1. SEMESTER SYSTEM

8.1         Sarhad University follows semester system.  There are two semesters (Fall and Spring) every year.  Each semester is spread over 18 weeks (including examinations).  At the end of each semester, two  to  three

weeks  are allowed  for compilation of results. Students promoted to the next semester have to complete their enrollment during the first week of each semester.

8.2     The University may plan a crash semester (Summer semester) of eight to ten weeks during the summer break.   Students who are interested to reappear and clear their failed courses will be afforded the opportunity to do so during the Summer semester.  A student will be allowed to take at-the-most two courses during the Summer semester due to the increased contact hours.

8.3     While MS/M.Phil degree programs have their specific durations, number of courses, and credit hour requirements, in general, a 2-year degree program would require completion of about 32 credit hours usually in 4 semesters, while a PhD program will require completion of 54 credit hours in atleast 3 years (6 semesters).

 

  1. WITHDRAWAL/CHANGE OF COURSE(S)

9.1     When a course, for which a student has enroled, cannot be offered according to the announced program, the student may take an alternative course.  However, this must be done no later than 15 days after the date of enrolment.

9.2     A student, with the approval of the concerned Dean, may be allowed to: (i) change a course within 7 days of the commencement of a semester, and (ii) drop a course within 5 weeks of the commencement of a regular semester. No fee has to be paid while a dropped course is taken at a later stage.

9.3     Withdrawal from a course will be allowed till the end of 5th week with approval of the Supervisor, HoD and Dean. Withdrawn courses will appear on transcript with letter grade W.  Students will have to pay the requisite fee while taking a course from which they had withdrawn earlier.

 

  1. GRADES AND ACADEMIC STANDING

10.1  To be eligible for graduation, a student must have the requisite CGPA, 2.50 for MS/M.Phil degree program and 3.00 for PhD degree program, in course work and satisfactory grade S (or Pass as the case may be) in research. Grade Points are assigned as shown in Table 1.

10.2  A student who has been awarded F grade in a course may be allowed a chance to improve the grade by repeating the course within the prescribed time limit. This facility may be availed for a maximum of two courses during the entire post graduate program of studies.

10.3  Grade I is awarded to a student only if he/she has missed the final examination or his/her project report is incomplete, on genuine grounds, but has completed all other work for the course successfully. Grade I should be converted to an appropriate letter grade within two consecutive semesters, otherwise it would be converted into grade F permanently.

10.4  The requirement of verified (V) grade would be laid down by the course instructor at the beginning of the semester.

10.5  In case numerical grades are not feasible, as for example in case of field work, letter grade S (satisfactory) or

U (Unsatisfactory) shall be used instead, and not counted towards the CGPA.

10.6  A scholar whose CGPA falls below 2.50 for MS/M.Phil degree program or 3.00 for PhD degree program, shall be required to improve his/her CGPA to the required minimum by taking additional course(s) or by repeating the courses in the following semester failing which he/she shall be considered as withdrawn.

10.7  Research scholars earning a grade C+ or a lower grade will get an additional chance to improve the grade by repeating the course. Tuition fee will be charged for repeating the course. The student will get no additional credit for repeating the course. After repeating the course and fulfilling all its requirements, the course instructor will award the student a fresh grade. Better of the earned grades will be used in computing the CGPA.

  1. RECHECKING / RE-TOTALING

Any student, who is not, satisfied with his/her marks /grade in a course can apply for rechecking, within 15 days of the declaration of result. Application for rechecking will be accepted on payment of rechecking dues at the specified rate. Initially only re-totaling will be performed and the paper examined for any unchecked/ unmarked portion. If some portion is found unchecked, the paper will be sent to the concerned grader for rechecking/ re-marking.

In case the student’s marks are enhanced as a result of rechecking/ re-totalling, the fee paid by him/ her will be refunded.

  1. CREDITS AND AUDITS

12.1  A credit hour shall represent a study in an approved course carried out for one theory hour or two to three laboratory hours per week per semester.

12.2  If a research scholar desires to get enrolled in a course without taking examination, that course shall be reflected as Audit Based Course on the transcript. In order to successfully complete the audit course the scholar must fulfill all requirements specified by the teacher. A scholar must take consent of the supervisor before enrolling in Audit Course. Failure in meeting such requirements can lead to award of letter grade W (withdrawn). Successful audit will be indicated by the letter grade V (verified).  Students registering for courses on audit basis must pay prescribed tuition fee.

12.3  Once the scholar will complete minimum duration of his/her degree, i.e two years for MS/M.Phil and three years for PhD Programs, he/she will be required to get enroled in at least three credit of research work in each subsequent semester. However, those who enrol courses will be exempted from this requirement.

Program MS/Mphil

PhD

Minimum No of Credit Hours

32 (Including 26 Credit Hours of Course work + 6 Credit Hours of research) for Plan A of MS or Mphil

35  Credit  Hours  of  course  work  for

Plan B of MS

 

54 (Including 18 Credit Hours of Course work + 36 Credit Hours of research work)

 

Duration in Years / Semesters 1.5 to 4 Years (3 to 8 semesters)

3 to 8 Years (6 to 16 semesters)

Semester Duration 16-18 weeks including / 1-2 weeks for examinations

16-18 weeks including / 1-2 weeks for examinations

Course Load per Regular Semester 09 (12 in exceptional cases) 09 (12 in exceptional cases)
Course Load for Summer Semester 3-6 Credit Hours (1 or 2 courses) 3-6 Credit Hours (1 or 2 courses)
  1. WORK STUDY LOAD

A student shall not be allowed to take more than three courses per semester, however, the condition shall not be applicable in a semester offering an additional 2-credit hour course on Research Methodology.   In exceptional circumstances this rule can be relaxed by the concerned HoD allowing a student to take upto four courses (12 credit hours).

  1. COURSE CHANGE AND CREDITS

14.1  A scholar is expected to complete the course work within the semester in which he/she takes that course.

The supervisor may recommend an extension of time up to one year for the completion of that course. If a scholar fails to complete the course within the permitted period of extension, the course shall be shown as incomplete on the scholar’s record and shall not be credited towards the CGPA.

14.2  A scholar may request the Head of the Department that his/her status in a course be changed to that of an auditor or that he/she may be permitted to withdraw from a course, not later than the end of the fifth week of the semester. If the request is accepted, the scholar’s record shall be marked as Auditor or as Withdrawn against that course. A scholar who fails to complete a course without having his status so changed to Auditor or Withdrawn shall receive, at the teacher’s discretion, either a grade of I (Incomplete) or F (Fail).

 

  1. CLASS WORK AND ATTENDANCE

A student shall attend the classes regularly, submit assignments in time, and appear for tests and examinations when announced by the teacher. Candidates with less than 75% attendance in a course shall not be allowed to appear in the final examination of the course.

If a scholar after passing comprehensive examination, wants to avail leave, that period shall be counted towards the duration of that program. Such a scholar will have to pay prescribed fees in every semester.

 

  1. COMPUTATION OF SEMESTER AND CUMULATIVE GPAs

Semester and cumulative Grade Point Averages (GPAs) will be calculated using the following relationships:

The GPAs will be calculated on a scale of 4.00.  The semester GPA will have three digits after decimal (e.g., 2.835)

while the cumulative GPA will have two digit after decimal (for example 2.84).

GPA =Sum over Semester (Course Credit Hours X Grade Point Earned) / Total Semester Credit Hours

CGPA =      Sum over all courses taken (Credit Hours of each course X Grade Point Earned) / Total Credit Hours Taken

 

  1. SUPERVISION

17.1  Each research scholar will be assigned a supervisor by the head of the concerned department.

17.2  Any faculty member with at least MS/M.Phil degree shall be appointed as supervisor for MS/M.Phil research scholars.

17.3  Supervisors for doctoral research scholars must hold a PhD degree in the relevant discipline.

17.4  The head of the department shall forward the name of the supervisor, who agrees to such supervision, for each scholar to the DPGS for the approval of the Vice-Chancellor.

17.5  If necessary, one co-supervisor may be appointed with the approval of the Vice Chancellor.

17.6  The number of MS/M.Phil scholars under the supervision of a faculty member shall not exceed 12 out of which 5 can be of PhD scholars.

 

  1. FUNCTIONS OF THE SUPERVISOR

18.1  To provide guidance to students on rules and regulations of the program of post graduate studies.

18.2  To recommend and plan courses of studies.

18.3  To propose the topic of research in consultation with the Research Scholar.

18.4  To supervise and review the progress and provide guidance to the Research Scholar.

 

  1. GRADUATE STUDIES COMMITTEE (GSC)

There shall be a Graduate Studies Committee (GSC), appointed for a period of two years by the Vice-Chancellor, for each Department. The Dean of concerned Faculty, after consulting with the Head of the Department, shall forward the names of the members of the GSC to the DPGS for approval of the Vice-Chancellor.

The GSC shall consist of:

19.2  The Head of Department as Convener

19.3  Three faculty members of the Department, preferably having Ph. D. degrees, as members.

19.4  FUNCTIONS OF GRADUATE STUDIES COMMITTEE (GSC)

19.4.1      To process the applications received for admission.

19.4.2      To manage and facilitate the smooth functioning of the academic program.

19.4.3      To conduct and supervise the examinations, including comprehensive examination.

19.4.4      To examine and recommend research proposals and thesis/dissertations of research scholars.

 

  1. Road Map for MS/M.Phil Degrees

20.1  Course work in core courses.

20.2  Course work in elective courses.

20.3  Approval of Research Proposal from REC and GSC.

20.4  Approval of Research Proposal from BOASAR.

20.5  Publication of a research paper in a refereed national/international conference or journal for the award of

MS/M.Phil degree if required by the concerned department.

20.6  Approval of Thesis by REC and GSC.

20.7  Public defense and viva voce.

20.8  Approval of Award of Degree from BOASAR.

  1. REQUIREMENTS FOR THE AWARD OF MS/M.Phil DEGREES

21.1  The Master’s degree program shall extend over a period of at least four semesters or two years. In exceptional cases degree can be awarded in not less than 18 months.

21.2  Total of 32 credit hours, including 26 credit hours of course work and 6 credit hours of research are required to complete the Master’s Degree Program under Plan A (MS/M.Phil). For Masters Degree, a scholar can opt for plan B (for MS only).  Under Plan B, the six credit hours research can be replaced by three courses of 3 credit hours each from the list of elective courses.

21.3  The 26 credit hours will include a minimum of 18 credit hours from the area of specialization and 2 credit hours of the course “Research Methodology”. This course will be registered as credit course. The remaining

6 credit hours will be assigned to elective courses.

21.4  The credit hours may be enhanced up to 38 by a department in special cases.

21.5  To be eligible for graduation, a student must have a minimum CGPA of 2.50 in course work and satisfactory grade S in research work.

21.6  In case the CGPA falls below 2.50, a Research Scholar shall be allowed to improve the CGPA in the prescribed manner.

21.7  The Research Scholar shall be required to publish a research paper or produce an acceptance letter of such publication in refereed national/international conference or journal,if required by concerned department.

 

  1. Road Map for PhD Degree

22.1  Course work in core courses.

22.2  Passing of Comprehensive Examination after completion of the required course work by PhD scholars.

22.3  Approval of Research Proposal from REC and GSC.

22.4  Approval of Research Proposal from BOASAR.

22.5  Publication of a research paper in an HEC approved journal for the award of PhD degree.

22.6  Approval of Dissertation by REC and GSC.

22.7  Public defense and viva voce.

22.8  Approval of Award of Degree from BOASAR.

 

  1. PhD Candidature and Comprehensive Examination

23.1  A PhD scholar must appear in the comprehensive examination after completion of the course work.

23.2  Each department shall conduct comprehensive examination on a regular basis. It will be a written examination on pass/fail basis designed to test knowledge of basic principles in core areas relevant to the scholar’s research field.

23.3  Students who fail will be allowed to repeat the examination once only within six months of the declaration of the result of the comprehensive examination.

23.4  Scholars who fail the qualifying examination twice will not be allowed to continue their PhD degree program.

23.5  The Comprehensive Examination Committee will consist of three members including the supervisor. The other members of the Comprehensive Examination Committee will be proposed by the concerned supervisor and appointed by head of the concerned department by taking into consideration the core areas of the research.

23.6  All the members of the committee will independently assess and evaluate the potential of the scholar with regard to the novelty in the relevant field of research.

23.7  The Comprehensive Examination Committee shall declare the result on pass/fail basis by majority of the examiners.

23.8  On passing the comprehensive examination, the DPGS will confirm the Research Scholar as candidate for

PhD degree program.

 

  1. RESEARCH EVALUATION COMMITTEE (REC)

Soon after passing the Comprehensive Examination, the supervisor, with the approval of the Head of Department, shall constitute a Research Evaluation Committee (REC) for each PhD candidate comprising qualified persons. All committee members must have PhD degrees. The composition of the REC will be as follows:

24.1  The supervisor from the concerned department.

24.2  One faculty member from the concerned department.

24.3  One faculty member from a department other than the concerned department.

24.4  One faculty member from a university other than SUIT, Peshawar.

24.5  The names of the members will be submitted to the Vice Chancellor for approval through the DPGS. The supervisor shall act as the chairman of the REC. The REC will meet at least once a year and monitor the research work of the candidate. If a supervisor is unable to continue, the head of the department, in consultation with the REC, shall appoint a new supervisor.

24.6 The supervisor shall act as the head of the committee. It may advise the candidate to go ahead if it is satisfied with the progress of the work or to discontinue if it is not satisfied.

  1. FOREIGN THESIS EVALUATION

25.1  Two Foreign Thesis Evaluators from technologically/academically advanced countries will be nominated by the concerned supervisor for a PhD scholar within six months of passing the comprehensive examination. The supervisor will submit the nomination to the concerned Head of Department and Dean of Faculty, who will recommend these names to DGPS for final approval of the Vice Chancellor.

25.2  The Foreign Thesis Evaluators will be required to review the research proposal and progress of the research scholar on regular basis. Their comments will be incorporated in the research accordingly.

  1. REQUIREMENTS FOR THE AWARD OF PhD DEGREE

26.1  The PhD degree program of candidates who have already completed M.Phil or equivalent degree program shall extend over a period of at least three years or six semesters.

26.2  The PhD program is task-oriented rather than time-oriented. The PhD work will be considered complete only when the supervisor and the Graduate Studies Committee (GSC) are satisfied.

26.3  The student must register for at least 54 credit hours, including 18 credit hours of course work and 36 credit hours of research work. The 18 credit hours will include 18 credit hours from the area of specialization and electives, subject to the approval of the supervisor. The credit hours may be enhanced by a department in special cases.

26.4  To be eligible for graduation, a student must have a minimum CGPA of 3.00 in course work and satisfactory grade S in dissertation.

26.5  In case the CGPA of a research scholar falls below 3.00, he/she shall be allowed to improve the CGPA in the prescribed manner.

26.6  Before moving to the PhD degree program, a Research Scholar shall have to:

  • Pass the comprehensive examination.
  • Submit satisfactory reports from both the foreign thesis evaluators
  • Publish at least one research paper in an HEC approved journal
  • Pass viva voce.
  1. CONDUCT OF EXAMINATION

27.1  Course Work

For all taught courses of MS/M.Phil/PhD program, a semester final examination having 50% weightage must be carried out. The remaining 50% marks can be distributed over quizzes, home assignments, mid semester examination, mini project, or any other appropriate way, as it suits the requirements of the course. However, such distribution should be clearly spelt out in writing before the commencement of the course.

27.2  Research Work

27.2.1      MS/M.Phil Degree Program

  1. The MS/M.Phil research proposal, submitted by a student at the end of 2nd semester of his/her post graduate studies, shall initially be vetted by the GSC of the concerned department before recommending it to the BOASAR for final approval.
  2. All MS/M.Phil research scholars shall give at least one seminar to Graduate Studies Committee (GSC) on their research project at the end of research work before applying for defense of their thesis.

iii.         Before a scholar is allowed to defend his/her thesis, it will be vetted by the university against plagiarism.

iv. The examination  of  the research work of the candidate shall be conducted by an Examination Committee comprising (1) Student’s Research Supervisor and (2) External Examiner from outside the University. The Examination Committee will be appointed by the Vice Chancellor on the recommendation of the Dean of the concerned Faculty. The Supervisor shall act as the Chairman of the Examination Committ The examination shall include evaluation of the thesis and viva-voce examination.

In case of difference of opinion between the Student’s Research Supervisor and External Examiner regarding the acceptance of thesis, it shall be referred to second external examiner from outside university appointed by the Vice Chancellor on the recommendation of the Dean of the concerned faculty. The decision of the second external examiner shall be final.

v. If the thesis is judged adequate, the candidate shall appear in the viva-voce examination to be conducted by the Examination Committee on a specified date

vi. The Supervisor must inform the DPGS about the result of the thesis defense examination.

vii. If the thesis is found inadequate, it may be referred back for revision and resubmission within a specified period as decided by the Examination Committee.

viii.        Only one chance of resubmission will be allowed to a candidate and if the revised thesis is not approved under the aforesaid procedure, the thesis shall be rejected.

  1. If in the opinion of the majority of examiners, the candidate fails in the oral examination, he/she may be permitted to reappear in the viva-voce examination within a period of three months. In such a case the candidate will be given only one chance to reappear in the oral examination.
  2. After the expiry of prescribed duration mentioned above, the candidate may be allowed to register as a fresh candidate, if he/she so desires.

 

27.2.2      PhD Degree Program

i. After successfully completing the 18 credit hours course work with a minimum CGPA of 3.00 and qualifying the Comprehensive Examination, a Research Scholar shall be required to submit a research proposal in consultation with the Supervisor, for the approval of the BOASAR.

ii. The candidate will submit his/her research proposal along with the literature survey in written form to the GSC and will make an oral presentation and defend the proposal.

iii. If the GSC is satisfied that the candidate understands the problem, is aware of the relevant literature, has a realistic research plan and schedule, and the research problem is of PhD standard, the research proposal will be submitted to the DPGS for the approval of the BOASAR.

iv. All PhD research scholars shall give at least one seminar to the Graduate Studies Committee (GSC) on their research project at the end of research work before applying for defense of their

v. Before a scholar is allowed to defend his/her dissertation, it will be vetted by the university against

vi. The Research Scholar shall be required to publish a research paper in a HEC approved journal before the public defense of the PhD dissertation.

vii.         The Dissertation shall be of 36 credit hours; however, it shall not be awarded any numerical grade.

27.2.3      PhD Dissertation Defense Examination

i. A candidate ready for PhD dissertation defense examination shall apply to the DGPS on the prescribed proforma along with six copies of his/her hard-bound dissertation and a certificate from his/her Supervisor duly countersigned by Head of Department about the satisfactory completion of his/her research in accordance with the prescribed format of dissertation.

ii. The dissertation may be submitted at the most by the end of 7th  year from the date of admission.

iii.          After the expiry of duration mentioned above, the candidate may be allowed to register as a fresh candidate, if he/she so desires.

27.2.4      Evaluation of Dissertation

The Research Evaluation Committee (REC) shall first evaluate the dissertation to ascertain that the dissertation makes a distinct contribution in the area of specialization of the candidate, and it shows the ability of the candidate for original investigation and for understanding the relationship of his/her research with a wider field of knowledge.

Dissertation evaluation by the Research Evaluation Committee (REC) will be carried out as follows:

a. Each member shall submit his report independently to the DPGS on prescribed proforma recommending:

i. That the dissertation is satisfactory, viva-voce examination may be held to enable the candidate to defend his/her dissertation,

OR

ii. That the dissertation may be resubmitted by the candidate after revision as directed by the members

OR

iii.       That the dissertation be rejected as it is not of merit and candidate be declared ineligible.

b. The recommendations  made  by  majority  of  the  members  of  the  REC  shall  be implemented. In case of a tie or difference of opinions, the BOASAR shall recommend to the Vice Chancellor for appointing a neutral examiner whose opinion shall be final.

c. Re-submission of dissertation shall be allowed only once. In case the re-submitted dissertation is not of merit, the candidate shall be declared ineligible for the award of PhD degree.

d. The candidate shall be admitted to the PhD degree in the relevant branch, provided that he/she has been declared to have passed the viva-voce examination in accordance with these regulations.

27.2.5      Viva-Voce Examination

  1. Publication of at least one research paper in an HEC approved journal is essential for the award of PhD degree.
  2. After the dissertation has been evaluated as satisfactory, viva-voce examination shall be held at a place and date as may be determined by the concerned head of department and approved by the Dean of the faculty and DPGS.
  3. Such places and dates shall be made public by the DPGS through at least two national dailies of repute and also by invitation to such other institutions of learning and research as may be related to the area of specialization of the candidate.
  4. The examination of  the research work of the candidate shall be conducted by an Examination Committee comprising (1) Student’s Research Supervisor and (2) External Examiner from outside the University. The Examination Committee will be appointed by the Vice Chancellor on the recommendation of the Dean of the concerned Faculty. The Supervisor shall act as the Chairman of the Examination Committee. The examination shall include evaluation of the thesis and viva-voce examination.

In case of difference of opinion between the Student’s Research Supervisor and External Examiner regarding the acceptance of thesis, it shall be referred to second external examiner from outside university appointed by the Vice Chancellor on the recommendation of the Dean of the concerned faculty. The decision of the second external examiner shall be final.

  1. Each member shall submit his report recommending:
  2. That the candidate be declared to have passed the examination, OR
  3. That the  candidate  should  appear  for  viva-voce  examination  after  a  period stipulated by the examination committee, OR

iii.       That the candidate be declared to have failed and ineligible for the award of PhD degree.

  1. The recommendations made by the majority of the examiners shall be implemented. In  case of a tie, the BOASAR shall recommend to the vice chancellor for appointing a neutral examiner whose opinion shall be final.
    1. The candidate shall be admitted to a PhD degree in the relevant branch, provided that he/she has been declared to have passed the viva-voce examination in accordance with these regulations.
    2. Publication of at least one research paper in an HEC approved journal is essential for the award of PhD degree.

     

    1. SPLIT PhD PROGRAM

    The Split PhD Program will include those PhD Programs which involve joint supervision from the two universities participating in the Program. The student will be registered with both the institutions. He/she will abide by the rules and regulations of both the institutions and additionally will follow all terms and conditions which have been agreed upon by the two institutions in the Split PhD Program.

     

    29. TRANSCRIPT

    29.1       Provisional transcripts will be issued to all the students free of cost within four weeks of declaration of semester result.

                   29.2       Official transcripts will be issued on completion of the degree program or on the request of Scholar provided the requisite fee is paid.

                   29.3       Additional copies of the transcripts can also be obtained on payment of the requisite fee.

                   29.4       Applications for improvement, dual specialization or additional courses will not be entertained, once the Transcript/DMC with qualified/completed status have been issued to a student,he/she will then be considered as graduate of the University and not a student.

     

    30. PROMOTION POLICY

                   30.1       Students who maintain minimum semester and cumulative GPAs of 2.50 for MS/M.Phil and 3.00 for PhD shall be promoted to the next semester.

                   30.2       A student who fails to maintain the above-mentioned GPA/ CGPA shall be promoted to the next semester of Probation, provided his/her semester and cumulative GPAs are not less than 2.00.

                   30.3       A student scoring GPAs less than 2.00 but more than 1.50 will be promoted on Warning.  This concession (promotion on warning) will be allowed only once. If a student fails to achieve the required GPA/ CGPA after repetition of courses, he/she will be removed from the University roll.

                   30.4       A student scoring GPAs less than 1.50 will be declared Fail and will be required to repeat the semester (essentially the courses in which he/ she has grades lower than C). The student may be allowed to take a few courses from those of the next semester.   If a student fails to achieve the required GPA/ CGPA after repetition of courses, he/she will be removed from the University roll.