1. Application/Admission Procedure:
- A general advertisement is given by the university in the newspapers, for admission in various program of studies.
- An applicant who is employed in Government/ Autonomous/ Self-Autonomous, corporate body or firm, etc, will be required to obtain necessary departmental permission for admission in the University.
- Prospectus and forms are available from the Ring Road Campus, Liaison Offices.
- Application for admission must be made on the form enclosed with the prospectus, Photocopy or Computer print will not be accepted.
- Application in any respect will not be considered.
- Attested copies of certificates, testimonials and four color photographs should be attached with the application form.
- Application for admission should reach the admission office on or before the date notified for this purpose in newspapers.
- All applicants have to qualify the entry/ aptitude test and/ or interview.
- An admission committee shall consider the applicants for admission to different programs on the basis of academic record, entry/aptitude test and/or interview of the candidates.
- Applicants who meet the selection criteria shall be evaluated/ interviewed and the merit list shall be displayed at the admission office. Result will also be available on the University website.
- The competent authority shall determine the number of students to be admitted in each program.
- Applicants and their parents have to give an undertaking to abide by the rules and regulations of the University and such instructions as may be issued by the Competent authority of the university from time to time.
- Each student has to commit on an affidavit not to take part in political or other activities detrimental to the academic environment of the University.
- Successful applicants will be required to submit the requisite fee by the due date to secure admission.
- The admission of a candidate to a program shall initially be provisional, to be confirmed after (i) verification of testimonials/documents, and (ii) removal of course deficiencies, if any.
- If a student enrol himself/herself in any other program of Sarhad University or some other University/DAI while registered at Sarhad University, his/her admission will be cancelled immediately.
2. Restrictions and Declarations
- Candidates punished by their previous institutions or universities on account of indiscipline or undesirable activities (major penalties) shall not be admitted in the University.
- The authority concerned may refuse admission to a student who, in its opinion, has malafide intentions or undesirable background.
If a candidate lacks the background knowledge for a specific program of interest, he/she will have to make- up the deficiency by taking one or more additional courses as the concerned Faculty may prescribe.
4. Procedure for Admission of Foreign Students
Candidates desirous of joining Sarhad University are required to produce the following documents along with their request for admission, before they can be considered for admission.
- No objection Certificate (NOC) From: The Pakistan Embassy of the respective Foreign Country.
- No objection Certificate (NOC) From: The Higher Education Commision of Pakistan (HEC).
- Security Clearance From: The Ministry of interior, Government of Pakistan, Islamabad, Pakistan.
- Equivalence certificate for HIGHER SECONDARY SCHOOL Certificate (12 years education).
- English Language Proficiency Certificate from the Pakistan Embassy of the respective foreign country.
- In addition to above, the AFGHAN CANDIDATES are also required to register with the Commissionerate of Afghan Refugees and to produce valid Proof of Registration (POR) Card issued by NADRA, Government of Pakistan at the time of admission.
5. Cancellation of Admission
Admission shall be cancelled if:
- A bonafide student of the University applies in person, or through parents/guardian, for cancellation of admission on a non-judicial stamp paper worth Rs. 30/-, duly attested by an Oath Commissioner. The Vice Chancellor shall cancel the admission of the student on the recommendation of the Head of Department through concerned Dean.
- A student registered in a semester remains willfully absent from classes continuously for a period of 40 days. Such action will be taken on the recommendation of the Head of the concerned Department.
6. Enrollment in Semester
- At the beginning of each semester, a student must enroll in courses of studies on the prescribed enrollment form.
- The enrolment shall not be deemed complete unless a student makes payment of all the prescribed fees and submits the course enrolment form.
- Enrolment and fee payment must be completed by the dates notified for this purpose, provided the authority concerned may, in special circumstances and on payment of a late fee applicable at that time, permits a student to enrol within 3 weeks after the commencement of a semester. This permission of late admission/ enrolment will be at the student’s risk who will be responsible to make up the deficiency on his/ her own.
- A student admitted to a program shall, for so long as he/she has not completed all the requirements for the degree, enrol / himself / herself for each semester, failing which his/her admission shall stand cancelled. In case he/she desires readmission, he/she shall have to apply afresh. The concerned authority may readmit such a candidate, or refuse admission if reasons advanced are not convincing.
- A student who discontinues with permission may seek readmission in the same or subsequent semester on the recommendations of the concerned faculty/ department / institute and approval of the Competent Authority.
- A student will not be allowed to enrol in a course having a pre-requisite course unless he/she passes that pre-requisite course.
- In some programs, theory and lab components are treated as separate courses. In such a scenario if the theory component of a course is pre-requisite for the next higher level, Enrolment in Theory and Lab component of higher level course will be allowed if the theory component of lower level is pass. A student who has failed theory of lower level but passed its lab will neither be allowed to enrol in theory or lab of higher level course.
7. Re – Enrollment
- A student receiving F or W grade in any course shall be required to re-enroll in that course. A student receiving C, D+ or D grade in a course may also re- enrol in that course, subject to a maximum of one chance to improve his/her grade.
- A department may offer Repeated Courses (over and above the regularly scheduled courses with total credit hours not exceeding 12) during a regular semester or during the summer session in order to facilitate re-enrolling students. However, minimum number of students re-enrolling must be 5; otherwise, the course shall be dropped.
- A student may re-enrol for a maximum of 2 courses during the summer semester. During a regular semester (Spring/Fall) a student may re- enrol for a maximum of one course (in addition to the prescribed courses) on prescribed fee.
- If a course is abolished due to a revision in curriculum or scheme of studies, the Head of the Department may recommend a relevant course from existing curriculum as a replacement for the candidates who need to re- enrol in the abolished course. The same shall be reflected in the student Registration Form and Transcript.
8. Payment of Dues
At the time of admission at SUIT,every student will be required to deposit admission fee, registration fee, security, semester enrollment fee, tuition fee, examination fee, lab/chemical charges any other fee prescribed in the form of demand draft in the name of Sarhad University, Peshawar.
Similarly, for each subsequent semester dues have to be paid by the prescribed dates. Otherwise the admission will be cancelled.
9. Semester System
- Sarhad university follows semester system. There are two semester (fall and spring) every year. Each semester is spread over 18 weeks (including examination). At the end of each semester, two to three weeks are allowed for compilation of results. Students promoted to the next semester have to complete their enrollment during first week of each semester. Admissions are announced in February, The spring semester would usually commence in April each year.
- The university may plan a crash semester (semester semester) of six to eight weeks during the summer break. Students who are interested to reappear and clear their failed courses will be afforded the opportunity to do so during the summer semester. A student will be allowed to take at the most tower courses during the semester due to contact hours.
- While all the degree programs have their specific durations, number of courses and credit hour requirement, in general, a 4 year degree program would require completion of about 130 credit hours usually in 8 semester, while a 2 year degree program would require completion of more than 66 credit hours, usually in four semester.
- By definition, a credit hour means teaching a theory course for one hour each week throughout the semester. One credit hour in laboratory or experiment would require lab contact of at least 3 hours per week. The credit hours are denoted by 2 digit with a hyphen in between. The 3-0 means three credit hours of theory while 3-1 means a total of four credit hours, of which three are for theory while one credit hour is for lab. The weekly contact hours of a 3-0 course will be three, the contact hours of a 3-1 course will be six while the contact hours of a 1-2 course will be seven.
10. Withdrawal /Change of Course(s)
- When a course for which a student has enrolled cannot be offered according to the announced program, the student may take an alternative course, however, this must be done no done than 15 days after the date of enrolment.
- a student, with the consent of the concerned Dean/HoD/Director, may be allowed to: (1) change a course within 7 days of the commencement of a semester and (ii) drop a course within 5 weeks of the commencement of a regular semester .No fee has to be paid.
- A student, with the consent of the concerned Dean/HoD/Director, may be allowed to with draw from a course latest by the end of 12th week of the commencement of a regular semester. With drawn courses will appear on the transcript with letter grade W. Students will have to pay the requites fee while taking a course from which they had withdrawn earlier.
- A student at the main campus must have attended at least 75% held in a course in order to be allowed to sit in the final examination.
- A student having less than 75% attendance but more than 60% in particular course and having made up the deficiency in consultation with concerned teacher.
- Student having class attendance less than 60 % in particular course will be required to repeat the course when it is offered again.
- At the campus, the examination paper for midterm and final exam will usually set by the subject teacher and submitted to chairman. In any case, the chairman will check the paper for course converge and appropriate depth and when satisfied forward the paper to the controller of examination.
- In each semester, a student academic progress and standing will determined through quizzes mid-term and final –term examinations presentation and lab reports. The weightages will be determined by the teacher concerned on the basis of the following guidelines.
Nature of Examination Course with Lab Course without Lab
Quizzes 5 – 10% 5 -15%
Mid Semester Exam 20 – 30% 30-40%
Presentations and Assignments 5 – 10% 5-10%
Lab Work 10 – 20 % ………..
Final-Term Examination 30 – 60% 35 – 60 %
- In-semester evaluation will be based on quizzes,mid-term examination ,presentations and assignment ,and lab work.
- In case a student joins a course after it has started, he/she will be responsible for any missed lectures, quizzes, assignmments projects, and lab work. The marks in missed quizzes will be zero while assignment, projects, and lab work can be arranged in consultation with the concerned teacher/HOD.
- No marks-ups will be arranged for quizzes and mid-term examination.
- Make-up for final-term examination in a course will be arranged only if a student has been awarded letter grade in that course.
13. Grading policy (semester system)
- At the end of each semester ,the students will be awarded letter grades A,B+,C,D+,D,or F based on percent marks earned in each course. Letter grades W(for incomplete),S(for satisfactory),U(for unsatisfactory),V(for verified) will not count towards GPA computation. The grade points corresponding to these grades are:
Percent Marks Letter Grade Grade Point Remarks 85 – 100 A 4.00 Excellent 78 – 84 B+ 3.50 Outstanding 70 – 77 B 3.00 Good 65 – 69 C+ 2.50 Above Average 60 – 64 C 2.00 Average 55 – 59 D+ 1.50 Below Average 50 – 54 D 1.00 Poor but Passing 0 – 49 F 0.00 Failing I Incomplete W Withdrawn S Satisfactory U Unsatisfactory V Verified
- The dean/head of department of the concerned faculty/department may decide to use curving for award of letter grades instead of using fixed percentage tabulated above.
- Seminars and field-work will be graded satisfactory (S) or unsatisfactory (U)instead of letter grades carrying numerical values.
- Courses taken on audit basis will show up on the transcript with letter grade V(for verified) and will not contribute towards GPA computation.
- A student , who fails to complete a course for reasons beyond his/her control, may be granted letter grade, I .in that case ,if the student has secured passing marks in the in-semester evaluation ,his/her make-up final examination will be conducted to enable him/her to complete the course and earn a grade. In case, the student has not been able to appear or has failing marks in the in-semester evaluations, he/she will have to take the course again. The letter grade “I” will subsequently be replaced by the earned grade.
- Students receiving F Grade in any course will have to repeat the course whenever it is offered again. A student obtaining D or D+ Grade in a course may also repeat that course if necessary to improve his/her CGPA .in case of repeated courses, all grades earned by the student will appear on the transcript ,however ,only the best grade shall be counted for computation of GPA.
14. Computation of Semester and Cumulative GPAs
Semester and cumulative grade point averages (GPAs) will be calculated using the following relationship:
The GPAs will be on a scale of 4.00. The semester GPA will have three digits after decimal (e.g., 2.835) while the cumulative GPA will have two digit after decimal (for example 2.84)
GPA = Sum over Semester (Course Credit Hour X Grade Point Earned)
Total Semester Credit Hours
CGPA = Sum over all taken (Course Credit Hour X Grade Point Earned)
Total Credit Hours Taken
Provisional transcripts will be issued to all the students free of cost within four weeks of declaration of semester result. Official transcripts will be issued on completion of the degree program or on request provided the requisite fee is paid. Additional copies of the transcripts can also be obtained on payment of the requisite fee. Mode of education, i.e. On-campus/Distance/Correspondence will be mentioned on the transcript.
16. Promotion Policy
- Students who maintain minimum semester and cumulative GPAs of 2.00 shall be promoted to the next semester. Students of Pharm-D program with CGPA 2.0 shall be promoted to next professional year.
- A student who fails to maintain the above-mentioned GPA/CGPA shall be promoted to the next semester on Probation, provided his/her semester and cumulative GPAs are not less than 1.50 (Not applicable to Pharm-D students).
- A student scoring GPAs less than 1.50 but more than 1.00 will be promoted on Warning. This concession (promotion or warning) will be allowed only once. If a student fails to achieve the required GPA/CGPA after repetition of courses, he/she will be removed from the University roll.
- A student scoring GPAs less than 1.00 will be declared Fail and will be required to repeat the semester (essentially the courses in which he/she has grades lower than C). The student may be allowed to take a few courses from those of the next semester. This concession of repetition will be allowed only once. If a student fails to achieve the required GPA/CGPA after repetition of courses, he/she will be removed from the university roll.
- Students must show satisfactory academics progress in order to remain in good standing. The following rules are meant to ensure that students get timely feedback on their academics progress:
- A student who obtains SGPA of less than 2.0 in any semester shall be issued written warning by the department chairman. A copy of the warning letter shall be also sent to the parents/guardian.
- A student who obtains SGPA of less than 2.0 for three consecutive semesters and his/her CGPA is also less than 2.0 will have his/her name struck off the rolls of the university and may be readmitted with the junior batch. A written warning of this possibility will be sent to the student (with copy to the parents/guardian) if his/her SGPA is less than 2.0 for two consecutive semesters.
- A student whose CGPA in the first two semesters is less than 1.5 shall not be allowed to register for the third semester until his/her CGPA has improved to 1.5 or more through reappear.
- A student who has earned four or more F grades in the first two semesters and these F grades are still outstanding at the end of the 4th semester with CGPA less than 1.00 shall not be allowed to register in the 5th semester until he/she passes these courses and improve CGPA to 1.5 or more.
17. Final Year Project
As part of most of the degree programs, students need to complete projects individually or in groups of size not exceeding three.
Title of the proposed project:
Title should be a crisp phrase. It should neither be too lengthy nor too brief. It must not include name of some organization or individual.
Example: Software development for Airline Booking System.
Outline of proposal:
Give details of major objectives and arguments to justify the project. Provide description of approach/scheme/methodology that is intended to be used for the development of this project.
Duration of Project:
For a four-year degree program, the project is to be completed in two semesters 7th and 8th. Those pursuing one or two-year degree program can take project during their last semester. The students would provide a tentative schedule along with the project break down structure.
Name(s) —————————————– Signature of the Project Supervisor ——————
Signature of the Chairman ————————– Dated: ———————————-
The project carried out by student groups in 7th and 8th semesters will be marked as follows:
35% sessional work, to be assessed by project superviser
20% Presentations of work to Evaluation committee
45% Viva examination (including evaluation of project report)
The project supervisor will award 15% of the sessional marks at the end of 7th semester and the remaining 20% at the end of 7th semester and the remaining 20% at the end of 8th semester.
A Project Evaluation Committee (constituted by the Department Chairman) will assess the progress of the project through four presentations by students, each carrying 5% marks. In the first presentation, students will present the project proposal on prescribed format, while in other presentations progress reports will be presented. The presentations will be scheduled as follows:
First Presentation: Second week of 7th semester.
Second Presentation: Midterm exam week of 7th semester
Third Presentation: Final exam week of the 7th semester.
Fourth Presentation: Midterm exam week of the 8th semester
The viva voce examination will be taken by an examination committee comprising the External Examiner, Project Supervisor of the concerned group, and department Chairman. Each member will award marks out of 15% making a total of 45 % marks. However, the Examination Commtttee will be appointed bt the Vice Chancellor on the recommendation of the hairman of the concerned department.
Note: The evaluation of project will be carried as follow:
Factors on the basis of which the advisors should rate progress during the project phase:
- Independence of work
- Overall Learning
Factors on the basis of which Project Reports are to be evaluated:
- Report Format
- Problem Statement
- Scope & Limitations
- Raw Data / Computer Code (Report & Diskette)
- Theoratical Background and Sample Calculations
- Graphs & Pictures
- Disscussion on Results and Conclusions
- Overall Learning
Factors on the basis of which Presentation will be evaluated:
- Project procedure stated briefly and to the point i.e. presentation style & skill
- Continuity and clatrty of thought reflected
- Requirements and importance of work clearly specified
- Difficulty level of the project
- Conclusions drawn will be explained
- Technical terms used in talk well-defined and correct
- Answers given to the questions put forward by the Examiner(s)
Project Report Format
Table of Contents
Lists of Tables
List of Figures
List of Symbals / Acronyms / Abbreviations
Ch 1: Introduction
Ch 2: Theoratical Background
Ch 3: Approach
Ch : Results and conclusions
18. Program Completion & Graduation
a. For graduation, all grades have to be cleared. Besides, the minimum qualifying CGPA for Bachelors students is 2.00/4.00. Faculties/departments may impose additional requirements like satisfactory completion of internship, practical training, field work,seminars etc
b. To earn B.Sc Engineering degree, a student must:
- Pass all the courses of study prescribed in the relevant field of studies
- Obtain the Cumulative Grade Point Average (CGPA) of 2.0.
For Civil Engineering:
3. Complete survey camp conducted by the university ( to be certified by the chairman, Department of Civil Engineering/incharge survey camp).
c. Practical training for engineering students may be carried out during summer vacations of 2nd and 3rd academic years and also after completion of the course of studies. On completion of the training , the incharge of the organization shall send a report to the chairman of the department concerned on the prescribed pro forma, stating the nature of work and that the work has been satisfactorily completed by the student concerned.
d. Similarly, the form-D students need to meet the clerkship requirement as outlined by their department.
19. Transfer of Credits:
- The policy regarding the acceptance of courses by transfer is to allow credit for courses completed with letter grade C or better (usually, 60% or higher marks) in other recognized universities.
- The transfer student must file an official transcript of transfer courses and provide other relevant information (course contents/outlines/ titles of text and reference books) enabling the university to award credit.
- An equivalence committee comprising three senior faculty members would oversee such cases. The university may co-opt someone from outside if necessary. The committee is to ensure that:
- The courses correspond in time and content to courses offered at sarhad university.
- The courses being considered for transfer were taken within last five years.
- The semester duration matches with that of Sarhad University. Thus 16 credit hours taken in a quarter (10 weeks of teaching) will be considered equivalent to 10 credit hours of a semester of 16 weeks of teaching.
- In no case, the transfer credits can exceed 50% of the overall credit hours for any degree program of interest in Sarhad University.
- Applicants will have to pay the prevalent Credit transfer fee.
- Transferred/ exempted courses will be reflected on the transcript but will not count towards CGPA computation
The University has two spacious libraries with adequate and comfortable seating. These are run by a qualified librarian, and are well-stocked with several thousand books and journals. The following rules, subject to change /modification by the Library Management Committee of the University, shall be followed:
- A card, known as ‘Library Card’, shall be issued to each student/person permitted to borrow books from the library. Such cards shall be strictly non-transferable and shall have to be presented at the time of using Library facilities.
- A borrower who loses his/her card shall immediately inform the Librarian in writing. A duplicate card will be issued to him/her on payment of a fee of Rs.500/-.
- Books shall be issued to the students and staff of Sarhad University of Science & Information Technology, Peshawar, only.
- Books shall not be transferred from one person to another.
- If a person obtains more than one membership by concealing the facts or in any other way, his/her subsequent membership(s) will be cancelled and a fine of Rs.500/- will be levied for further usage of the library facilities.
- No Books shall be issued to a defaulting borrower, unless he/she returns the books borrowed previously and pays the due fine.
- The borrower who fails to return books at the time of stock-taking shall be liable to fine as decided by the Library Management Committee.
- Manuscripts, reference books as well as reserved materials will not be issued.
- The members shall have to conduct themselves in an orderly manner. Silence is a must in the Library. The Library administration will have the right to cancel the membership of a person who misbehaves with the library staff, is found taking away the books/reading material without the knowledge of the Librarian, or is involved in such activities which are detrimental to the interest of the library. The library staff administration can also recall a book, if needed, and the members are required to meet any such demand.
- The University has modern laboratories with large number of computers and related training tools, including Physics, Chemistry, Pharmacy, Electrical, Civil and Mechanical Engineering laboratories and project labs. While using the labs, the Students of the University shall observe the following rules:
- All the Laboratories will remain open during the office hours. After office hours permission may be granted for laboratory use under special circumstances.
- No software shall be installed on laboratory PCs without the prior written consent of the System Administrator/ Laboratory In-charge.
- Students will be allowed to use Internet in the Laboratory while no class is in progress.
- All laboratories provide a no-smoking environment and hence all are expected to refrain from smoking.
- Viewing obscene material in the laboratories is strictly prohibited and disciplinary action will be taken against offenders.
- In case of technical problem, Laboratory In-charge should immediately be approached.
c. Students’ Code of Conduct
Every student shall observe the following code of conduct:
- Faithfulness in his religious duties, and respect for convictions of others in matters of religion,conscience and customs.
- Loyalty of Pakistan, and refraining from doing anything which might lower its honour and prestige in any way.
- Truthfulness and honesty in dealing with others.
- Respect for elders, and politeness to all, especially to women, children, old people, weak,deformed and the helpless.
- Respect for teachers and others in authority in the University.
- Cleanliness of body, mind, speech and habits.
- Helpfulness to fellow-beings.
- Devotion to studies and sports.
- Protection of Public & Private property.
d. Prohibited Acts
The students should refrain from:-
- Smoking in classrooms, laboratories, workshops, examination halls, or Convocation Hall and during study or academic functions.
- Using or carrying of alcoholic drinks or other intoxicating drugs, within the University Campus or University Hostels or during instruction, sports or cultural tours or survey camps or entering such places or attending any such tour camp while under the influence of such intoxicants, or any other University/College functions outside the Campus.
- Organizing or taking part in any function within the University campus or hostel, or organizing any club or society of students or students associations, unions and federations, except in accordance with the prescribed rules and regulations.
- Collecting any money, receiving funds or pecuniary assistance for, or on behalf, of the University, except with the written permission of the Vice Chancellor.
- Staging, inciting or participating in any walk-out, strike, or other form of agitation against the University or its teachers or officers, inciting any one to violence, disruption or the peaceful atmosphere of the University in any way, making provocative speeches or gestures which may cause resentment, issuing of pamphlets or cartoons casting aspersions on the teachers or staff or the University or the University bodies, or doing anything in anyway likely to promote rift and hatred among the various groups or castes of students community, issuing statements in the press making false accusations or lowering the prestige of the University or writing and pasting posters on the walls.
- Bringing, carrying and keeping of fire arms or any other weapon (of any nature/type) forbidden by law, within the University Campus, class rooms, hostels and offices.
- Causing damage to University property or Government public property.
- Use of loud speakers, mega-phones, “decks” etc.
e. Acts of Indiscipline
A student will be deemed to have committed an act of indiscipline if he/she:
- Commits a breach of rules of conduct specified above, or
- Disobeys the lawful order of a teacher or other person in authority in the University, or
- Habitually neglects his work or habitually absents himself from his class without valid reason, or
- Willfully damages University (or) public property or the property of a fellow students or any teacher or any employee of the University or
- Does not pay the fees, fines, or other dues payable, under the University Regulations and Rules; or
- Uses indecent language, wears immodest clothes, makes indecent remarks or gestures, or behaves in a disorderly manner, or commits any criminal, immoral or dishonorable act (whether committed within the University Campus or outside) or any act which is detrimental to the interest of the University.
f. Procedure in Case of Breach of Discipline
The Vice Chancellor, if in his opinion an act of indiscipline can more appropriately be dealt with by the University Discipline Committee, may refer it to the University Discipline Committee for necessary action under the Rules/Regulations.
g. Rustication and Expulsion
Rustication, whenever imposed on a student, shall always mean the loss of one semester or one academic year so far his/ her appearance in a University examination is concerned. The rusticated student may be admitted in the University on the expiry of the rustication period.
- The period of expulsion will be counted from the date of issuance of such a notice by the University. Expulsion period can vary.
- Name of the expelled student will immediately be removed from the Department’s rolls.
- A student expelled from a Department may be re-admitted into that Department after the expiry of the period of expulsion.
- Cases of expulsion will be registered in the University and notified to all Departments and Universities.
- An appeal against the punishment awarded by the University Disciplinary Committee can be made to the Appellate Committee.
- No appeal by any student against the decision of the University Disciplinary Committee shall be entertained unless it is presented within thirty days from the date on which the decision is communicated to him/her.
Note: This code of conduct will repeal all previous Regulations relating to expulsion and rustication